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Work Order Writing

That Actually Works

What's the difference between
2 hours and 4 hours?

Often, it's the work order.

❌ Real work order:

"Fix pump. Making noise."

Time Wasted Before Repair:

15m

Finding which pump

20m

Going to assess

10m

Figuring out parts

30m

Getting parts

= 1+ hour before any work starts

7 Essential Elements

1
Asset ID - number, location
2
Problem - what's wrong, when
3
Work requested - repair/replace/inspect
4
Priority & timing
5
Skills & people needed
6
Parts & materials
7
Safety requirements

✓ Same job, done right:

Asset

Pump P-301A, Bldg 2, Ground Floor

Problem

Grinding noise motor end, 3 days. Vibration: 8.5 mm/s (baseline: 2.5)

Work

Replace bearing + check alignment. HIGH - 48h. Spare P-301B available.

Resources

1 Mechanic, 3h. SKF 6310 (bin A-15) ✓

Problem Description Formula

WHAT + WHEN + WHERE +
HOW OFTEN + SEVERITY

❌ Bad

"Conveyor not working."

✓ Good

"Conveyor C-12 stops 3-4x/shift, needs manual reset. Started Monday after power outage. No error codes."

Pro Tips

📎
Attach procedures & manuals
📜
Include failure history
⏱️
Estimate realistically
💬
Request feedback
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Get the Free Template

Work Order Template at

reliox.org
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