P&S Framework — 10 Pillars of Planning & Scheduling Excellence

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The Framework

Based on Palmer's Maintenance Planning & Scheduling Handbook and SMRP Pillar 5 best practices. Each pillar is weighted by its impact on overall P&S maturity.

Planning Organization & Culture Dedicated planners, roles, management support

10%

Work Identification & Prioritization Work request process, priority system, backlog

Job Planning ProcessCORE Job plans, task steps, labor/material estimates

15%

Equipment Knowledge & Files BOMs, history files, technical documentation

Materials & Parts Management Kitting, staging, storeroom integration

Scheduling ProcessCORE Weekly schedule, resource leveling, compliance

15%

Daily Execution & Coordination Daily meetings, job assignment, break-in control

10%

Work Closeout & Feedback Technician feedback, plan updates, knowledge capture

Systems & Technology CMMS utilization, mobile tools, data quality

P10

Performance & Improvement KPIs, schedule compliance, continuous improvement

10%

Core pillars (30% combined)

Supporting pillars

Total: 100%

Maturity Scale (1.0 – 5.0)

Innocent

< 1.8

›

Aware

1.8 - 2.6

›

Developing

2.6 - 3.4

›

TARGET

Competent

3.4 - 4.2

›

Excellent

≥ 4.2

Wrench Time Efficiency

Reactive (28%)

Competent (55%)

Reactive vs. Competent P&S

Reactive VS Competent

60%+

<15%

Unplanned / Emergency Work

25-35%

55-65%

Wrench Time (hands-on-tool)

<50%

>90%

Schedule Compliance

The Business Case

Cost Reduction 20-40% lower maintenance spend through planned execution vs. reactive fire-fighting

Productivity Gain 2× craft productivity — wrench time from 28% to 55% with proper planning

Planning ROI $1:$5 every $1 in planning saves $3-$5 in execution costs

Reactive Premium 3-5× reactive maintenance costs 3-5x more than properly planned work

Higher equipment uptime & availability +15-25%

Fewer safety incidents from rushed repairs -40-60%

Reduced spare parts inventory & stockouts -15-20%

Better workforce morale & retention Top quartile